1. General Provisions
1.1. This privacy policy governs the principles for collecting, processing, and storing personal data. Personal data is collected, processed, and stored by the data controller, Tartu Academic Male Choir (hereinafter referred to as the “Data Controller”).
1.2. A data subject, for the purposes of this privacy policy, is a natural person whose personal data is processed by the Data Controller.
1.3. A client, for the purposes of this privacy policy, is anyone who participates in the activities of the Data Controller or uses the Data Controller’s website.
1.4. The Data Controller adheres to the principles of data processing established by legal acts, including processing personal data lawfully, fairly, and securely. The Data Controller can confirm that personal data is processed in accordance with applicable legal acts.
2. Collection, Processing, and Storage of Personal Data
2.1. Personal data collected, processed, and stored by the Data Controller is gathered electronically, primarily through the website and email.
2.2. By sharing personal data, the data subject grants the Data Controller the right to collect, organize, use, and manage personal data for the purposes defined in the privacy policy, which the data subject shares directly or indirectly through the website.
2.3. The data subject is responsible for ensuring that the information they provide is accurate, correct, and complete. Knowingly providing false information is considered a violation of the privacy policy. The data subject must promptly inform the Data Controller of any changes to the provided data.
2.4. The Data Controller is not responsible for any damage caused to the data subject or third parties as a result of the data subject providing false information.
3. Processing of Client Personal Data
3.1. The Data Controller may process the following personal data of the data subject:
3.1.1. First and last name;
3.1.2. Date of birth;
3.1.3. Phone number;
3.1.4. Email address;
3.1.5. Address;
3.1.6. Personal identification code.
3.2. Additionally, the Data Controller has the right to collect data about the client that is available in public registers.
3.3. The legal basis for processing personal data is outlined in Article 6(1) points a), b), c), and f) of the General Data Protection Regulation (GDPR):
a) The data subject has given consent for their personal data to be processed for one or more specific purposes;
b) Processing is necessary for compliance with a legal obligation to which the Data Controller is subject;
c) Processing is necessary for the legitimate interests of the Data Controller or a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject, particularly if the data subject is a child.
3.4. Processing of personal data according to the purpose of processing:
3.4.1. Purpose of processing – Security and safety
Maximum data retention period – As specified by law.
3.4.2. Purpose of processing – Implementation of the objectives and activities outlined in the statutes of the nonprofit organization
Maximum data retention period – Until 5 years after the termination of membership or alumni status.
3.4.3. Purpose of processing – Financial activities and accounting
Maximum data retention period – As specified by law.
3.5. The Data Controller has the right to share personal data with third parties, including authorized processors such as Maksekeskus AS, accountants, partners, and umbrella organizations of the nonprofit.
3.6. In processing and storing personal data, the Data Controller implements organizational and technical measures to protect personal data from accidental or unlawful destruction, alteration, disclosure, or any other unlawful processing.
3.7. The Data Controller retains personal data for up to 20 years, depending on the purpose of processing.
4. Rights of the Data Subject
4.1. The data subject has the right to access and review their personal data.
4.2. The data subject has the right to obtain information about the processing of their personal data.
4.3. The data subject has the right to supplement or correct inaccurate data.
4.4. The data subject has the right to request the deletion of their personal data.
4.5. If the Data Controller processes personal data based on the data subject’s consent, the data subject has the right to withdraw their consent at any time.
4.6. The data subject can exercise their rights by contacting tam@tam.eu.
4.7. To protect their rights, the data subject can also file a complaint with the Data Protection Inspectorate.
5. Final Provisions
5.1. These data protection terms have been prepared in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of natural persons regarding the processing of personal data and the free movement of such data (General Data Protection Regulation), the Personal Data Protection Act of the Republic of Estonia, and the legislation of the Republic of Estonia and the European Union.
5.2. The Data Controller has the right to partially or fully amend the data protection terms by notifying data subjects of changes via the website tam@tam.eu.
Note: This privacy policy has been translated from Estonian using machine translation. In case of discrepancies or ambiguities, the original Estonian version shall prevail.